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Parents/PTA » PTA Board Responsibilities

PTA Board Responsibilities

The PTA board elections are held in May each year. Anyone who is a PTA general member may seek the nomination for any board position they may feel qualified to fill. Nominations will be announced at the General PTA Meeting at the School Open House. We will also accept nominations from the floor if there are any and the vote will be taken that night.

Listed here are the offices and a short description of their duties. Should you be interested in any board position contact any PTA board member to let us know how you wish to be of service to your school. And don’t be concerned about the time commitment required. It just takes a few hours a month to help Madison Elementary PTA continue to supply the great assemblies, field trips, and special activities that our children have come to enjoy and count on us to provide.


• Prepares agenda and conducts meetings for the Executive Board and General Membership
• Oversees all other officers and activities
• Acts as a liaison between national, state, district, council and local PTA’s
• Represents Madison PTA at school district meetings
• Has signature authority for all expenditures


• Prepares Projected Budget for the year
• Presents monthly statements and maintains financial records for the PTA
• Responsible for banking and disbursing funds
• Has signature authority for all expenditures


• Maintains an accurate record of the proceedings of all the general meetings and executive board meetings in a bound book
• Responsible for all correspondence
• Creates and Maintains a current database of volunteer candidates
• Maintains a current copy of the bylaws and standing rules


1st VP: Programs:
• Presides over meetings in the absence of the President
• Plans programs for family fun nights and parent education nights
• Has signature authority for all expenditures


2nd VP: Fundraising, Ways and Means:
• Plans Fall and Spring Fundraising events
• Oversees Jogathon Chair
• Oversees and coordinates book fairs
• Plans and directs membership drive with appropriate committee chair


3rd VP: Student Services:
• Oversees STAR program, Hands-on-Art
• Coordinates Santa visit
• Oversees Halloween carnival, and Field day
• Oversees school gift committee and Teacher Appreciation Week
• Oversees Field Trip coordinator


• Responsible for reviewing the financial records of PTA and preparing audit reports


• Maintains records and other pertinent history items
• Maintains PTA bulletin Board
• Directs and oversees publishing activities for the yearbook
• Responsible for inside publicity (Madison Matters, calendar, Reference Guide and the Back to School Packet)

*: We cannot vote on a board without nominees in these positions.


Principal Advisor - Principal
Teacher Liaison – Madison Teacher

• Provides advice on Parliamentary procedure at all General and Executive board meetings
• Responsible for the first nominating committee
• Chairs the Bylaws committee and reviews bylaws and standing rules annually


Chair positions are not voted upon, just filled by volunteers. We urgently need people to fill these positions as many of the programs need to be planned over the summer or early next school year! If you are interested in one of the chair positions below, please contact any PTA Board member to discuss your interests. Chair positions may be shared and chairpersons may appoint committees to help them fulfill their duties. Available chair positions include:

Box Tops/Labels
Hands on Art
Logo Items and T-shirts
Madison Matters
School Calendar
Science Program
STAR Reading
Thursday Packets and School Information Board
Weekly E-mail
Fall Fundraiser
Spring Fundraiser
Halloween Carnival
Publicity, Programs and Services
Reflections (national PTA visual arts program)
Teacher Appreciation
Volunteer Coordinator
Character Counts
Chess Club
Live Well Kids/Nutrition
Farm Produce Liaison
Redondo Beach Educational Foundation Liaison