PTA Elections, Board Responsibilities & Committee Chairs
PTA ELECTIONS
The PTA Executive Board elections are held in March each year. Anyone who is a PTA general member may seek the nomination for any board position they may feel qualified to fill. Nominations for office shall be made by a Nominating Committee, which is elected by the association in January of each year during our general meeting. Nominations will be announced prior to the election in March. We will also accept nominations from the floor if there are any and the vote will be taken that night.
Listed here are the offices and a short description of their duties. Should you be interested in any board position contact any PTA board member to let us know how you wish to be of service to your school. And don’t be concerned about the time commitment required. It just takes a few hours a month to help Madison Elementary PTA continue to supply the great assemblies, field trips, and special activities that our children have come to enjoy and count on us to provide.
SLATED EXECUTIVE BOARD POSITIONS
President*
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Prepares agenda and conducts meetings for the Executive Board and General Membership
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Oversees all other officers and activities
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Acts as a liaison between national, state, district, council and local PTA’s
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Represents Madison PTA at school district meetings
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Has signature authority for all expenditures
Treasurer*
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Prepares Projected Budget for the year
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Presents monthly statements and maintains financial records for the PTA
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Responsible for banking and disbursing funds
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Has signature authority for all expenditures
Secretary*
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Maintains an accurate record of the proceedings of all the general meetings and executive board meetings in a bound book
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Responsible for all correspondence
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Creates and Maintains a current database of volunteer candidates
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Maintains a current copy of the bylaws and standing rules
1st VP: Programs
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Presides over meetings in the absence of the President
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Plans programs for family fun nights and parent education nights
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Has signature authority for all expenditures
2nd VP: Fundraising, Ways, and Means
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Plans Fall and Spring Fundraising events
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Oversees Jog-A-Thon Chair
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Oversees and coordinates book fairs
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Plans and directs PTA membership drive with the appropriate committee chair
3rd VP: Student Services
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Oversees STAReading program, Hands-on-Art
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Coordinates Holiday Multicultural Celebration
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Oversees Halloween Carnival, and Field day
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Oversees school gift committee and Teacher Appreciation Week
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Oversees Field Trip coordinator
Auditor
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Responsible for reviewing the financial records of PTA and preparing audit reports
Historian
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Maintains records and other pertinent history items
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Maintains PTA Bulletin Board
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Directs and oversees publishing activities for the yearbook
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Responsible for inside publicity
APPOINTED POSITIONS:
Principal Advisor – Principal
Teacher Liaison – Madison Teacher
Parliamentarian
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Provides advice on Parliamentary procedure at all General and Executive Board meetings
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Responsible for the first nominating committee
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Chairs the Bylaws committee and reviews bylaws and standing rules annually
*We cannot vote on a board without nominees in these positions.
2019-20 COMMITTEE CHAIR POSITIONS
Chair positions are not voted upon but are appointed and filled by volunteers. We urgently need people to fill these positions as many of the programs need to be planned over the summer or early next school year! If you are interested in one of the chair positions below, please contact the PTA President to discuss your interests. Chair positions may be shared and chairpersons may appoint committees to help them fulfill their duties. Available chair positions include:
2019-20 PROGRAM COMMITTEES |
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Family Art Nights | Jessica Wong |
Family Bowling Night |
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Family Dance Night |
Monica CdeBaca |
Family Movie Night | |
Family Ice Skating Night | Anna Michelsen |
Multicultural Night | Anna Michelsen & Kari Chatterji |
Parent Education Nights | |
School Assemblies |
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STEM Night | Aparna Prasad & Sangeetha Ananthakrishnan |
2019-20 FUNDRAISING COMMITTEES |
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Book Fair (fall & spring) |
Krista Valdez |
Camp Expo |
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Fall Cash Drive |
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Jog-A-Thon |
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Student Artwork (fall & spring) |
Jessica Wong & Kari Chatterji |
Spiritwear |
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Passive — Box Tops |
Christine Ricardo |
Passive — Dine Outs |
Derek Powell & Heyam Kakish Aqleh |
Online Auction |
Cindy Klewan |
Sponsorship |
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2019-20 STUDENT SERVICES COMMITTEES |
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Battle of the Books | Marti Livingston |
College & Career Day | Lori Simms |
Field Day | |
Field Trip Coordinator | |
Halloween Carnival | Marti Livingston & Krista Valdez |
Hands on Art | Jessica Wong & Kari Chatterji |
Morning Milers Run Club |
Jenna McCue, Deanna Lapen & Brandie Siu |
PTA Reflections | Jessica Wong (chair), Sheeja Shaj & Kari Chatterji |
Multicultural Holiday Celebration | Marti Livingston |
School Gift Committee | |
STAReading (Students Thrilled About Reading) | Deanna Lapen (chair), Brandie Siu & Jolee Bentley |
Teacher/Staff Appreciation Week | Monica Pagone |
2019-20 HISTORIAN COMMITTEES
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Yearbook | Michele Palermo (chair) & Liezza Slywiak |
2019-20 MISCELLANEOUS COMMITTEES |
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Honorary Service Award |
Deanna Lapen |
Project Unified
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Kate Spjute & Lindsey Lawson-Partridge |
Scholarship
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Kate Spjute |
2019-20 STANDING COMMITTEES |
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Diversity & Inclusion
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Donald Hong |
Legislative |
Debra Koven |
Membership |
Patricia Chung |
Additional Non-PTA Positions Needing Volunteers throughout the year:
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BCHD LiveWell Kids Nutrition Education (Lead Docent - Ani Garabedian & Lisa Jen)
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BCHD LiveWell Kids Garden Education (Lead Docent - Krista Valdez & Melanie Basen)
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BCHD Walking School Bus (Lead Docent - Jolee Bentley)
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BCHD Health & Wellness Liaison Council (Kari Chatterji)
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BCHD Parent Advisory Group (Cindy Klewan)
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Redondo Beach Educational Foundation (RBEF) Liaison (Jessica DeVille)
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Morning Valet Coordinator (Frances Zelano)
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School Marquee (Caroline Osborne)
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Watch D.O.G.S. (Available Position)
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Lego Robotics (Teacher Liaison - Liz Allen)